Galaxy Infotech Inc. hiring Head of ERP/SIS Implementation (Workday) in Austin, TX | LinkedIn (2024)

T+S

USC and GC only

Hybrid role

THE CANDIDATE MUST HAVE WORKDAY STUDENT INFORMATION SYSTEM (SIS) EXPERIENCE. NOT JUST WORKDAY STANDARD ERP SYSTEM, MUST HAVE SPECIFIC WORKDAY SIS SCHOOL EXPERIENCE.ACC is seeking a Head of ERP/SIS Implementation with a completed bachelor’s degree, along with a completed PMP Certification and 7+ years’ experience implementing Workday personal data from legacy systems. ACC needs a Head of ERP/SIS Implementation with hands-on experience in Workday Student Information System (SIS). The objective of the role is to predict implementation glitches and challenges for Workday Student Information System (SIS) Software. Our client ACC is seeking experience using Gantt Charts within MS Project software and monitoring Agile/SCRUM iterations for successful data implementations of Workday systems through Gantt Charts. ACC needs a leader to guide implementation of the Workday SIS solution while leading a successful Workday integration of 60k+ students and focusing on internal ACC workstreams. You will be supported by an Agile/SCRUM team of three Project Coordinators for hands-on implementation delivery of Workday student data. ACC needs your help to maintain Project Management Institute (PMI) standards in the team. The Head of ERP/SIS Implementation would report documentation and artifacts to ACC’s Vice Chancellor of IT (CIO).

Job DescriptionReports to: Chief Information Officer with indirect reporting to the Provost and EVC of Finance and Administration (project sponsor group)

General Statement Of JobThe Head of ERP/SIS Implementation is responsible for the successful transformation of the college’s ERP/SIS environment. While the implementation of a new SIS platform is at the core of the transformation program, there are also several other components that are equally important to the program’s success. These include proper definition of business success metrics, mapping business processes to the appropriate systems, designing and building appropriate integration architecture and building a state reporting solution that integrates with the new SIS.

The successful candidate must be someone with the highest caliber of technical skill and business savvy. This must be a person who has in the past demonstrated their ability to own and successfully complete similar projects as a functional and/or technical sponsor. This is not purely a project management role and will require functional and technical know-how in addition to program management knowledge. A strong working knowledge of higher education business processes and a history of successful student system implementation is strongly desired.

Description Of Duties And TasksEssential duties and responsibilities include the following. Other duties may be assigned.

Program Ownership

• Ensure that project milestones, budgets and timelines are properly defined.
• Ensure that team members and implementation partners achieve established project goals (scope) in a timely manner and on-budget.
• Develop a change management process that ensures a smooth transition and ensures that process is followed. This includes the creation of a comprehensive communication plan for the program.

Strategic Planning

• Develop and execute a comprehensive systems implementation strategy aligned with the institution's goals and objectives as well as the implementers' methodology.
• Develop a formal business process map that ties business processes to systems (whether inside or outside of the SIS platform) based on best fit.
• Collaborate with stakeholders to identify business and technological needs and prioritize system implementation projects accordingly.
• Review and revise the college’s project resource plan (staffing, budget, etc.) as needed to ensure a successful implementation.
• Maintain a highly visible project timeline that outlines the implementation schedule for all stakeholders, while considering other related initiatives.

Team Leadership

• Partner with the current program manager to ensure project resources are adequately assigned and performance is satisfactory.
• Recruit, and mentor high-performing implementation specialists and project managers as needed, including from the internal resource pool.
• Provide guidance and support to team members, fostering a culture of collaboration.
• Working with implementation partners, the ACC program manager and business leadership, define project tasks and goals for each project team and ensure team members are meeting these goals.
• System Integration
• Oversee the integration of new systems with existing platforms, ensuring seamless functionality, data integrity and security.
• Coordinate with IT teams and external vendors in configuring, testing, and deploying integrated solutions.
• Establish and maintain data standards and protocols to facilitate effective integration across systems.

Stakeholder Engagement

• Collaborate with academic departments, administrative units, and other stakeholders to assess their system needs and requirements.
• Communicate project updates, milestones, timelines, and deliverables to stakeholders in a clear and timely manner.
• Solicit feedback and incorporate user input to optimize system usability and

functionality.

• Act as the primary point of contact for partner interactions and as the liaison between project team members and project leadership.
• Participate in coordination activities as suggested by the program manager and implementation partner.

Knowledge/ Skills

• Expert knowledge of the principles and practices of project management.
• High business acumen with demonstrated ability to critically assess the relationship between business value and technical solutions.
• Excellent communication skills, with the ability to effectively engage and influence stakeholders at all levels of the organization.
• Ability to build and present executive-level presentation documents.
• Excellent vendor management skills.
• Strong understanding of enterprise-level systems, including ERP, CRM, LMS, SIS and other administrative and academic platforms.
• Solid understanding of the principles of enterprise architecture and solution architecture.
• Strong understanding of the principles of software development and integration design.
• Demonstrated leadership abilities, including experience managing multidisciplinary teams and fostering a collaborative work environment.
• Knowledge of data governance principles, compliance requirements, and information security best practices.
• Maintaining confidentiality of work-related information and materials.
• Establishing and maintaining effective working relationships.

Required Work Experience

• Proven track record of successfully leading large-scale systems implementation projects from conception to completion.
• 7 or more years of related leadership experience in technology-related roles.
• Project budgeting experience for large-scale projects ($5M+).
• Project management certification (e.g., PMP) and/or technical certifications in relevant technologies are highly desirable.

Preferred Work Experience

• Experience implementing a major SIS solution (Banner, Colleague, Workday Student, etc.)
• Experience in higher-education implementations is preferred.
• Experience specifically with cloud-based SIS implementations is preferred.
• Experience working specifically on the implementation of the Workday Student SIS product is preferred although not required.
• 15 or more years of related work experience.

Required Education

• Bachelor’s degree in Information Technology, Business or related field is required

Preferred Education

• PMP, PgMP or equivalent certification is strongly desired
• ITIL Foundation Certification or higher preferred.

Special Requirements

• Must have a valid driver's license
• Must be willing and able to work on-site as needed.
• Must have access to a professional office space free from distracting noise or images during all working sessions when working remotely
• Must have or be able to obtain without need for sponsorship from ACCD, the ability to work legally in the United States for ACCD directly, or an employer who is authorized to provide staffing services directly to ACCD

Physical Requirements

• Must be able to sit at a desk for online meetings for several hours a day.
• Must be able to physically travel between locations for meetings which may require the ability to sit in an automobile or on domestic flights for several hours.